Chapter 10-1-3: Cover Letters (when applying for a job)
Always include a cover letter, also known as a letter of application, when sending a résumé or CV for a possible job interview.
A cover letter:
provides the author with an opportunity to introduce themselves
reveals how they learned about the job opening
demonstrates why the applicant is the right fit for the position
gives the writer an opportunity to ask for an interview
Cover letters fall into a category called "business letters." Most business letter formats today use "full block" style. This style aligns all elements toward the left side. The only potential exceptions are the letterhead (the sender's information) and the date, which can be left, centre, or right-justified. Here is some more information about modern business letter format:
Do not indent paragraphs.
Leave one empty / blank line between body paragraphs.
Leave two empty / blank lines between other blocks.
All text blocks are single-spaced.
Avoid unprofessional email addresses, abbreviations, and contractions.
Choose a professional font that is 10 to 12-point size.
Be brief. Do not write too many paragraphs.
The letter must not exceed one page.
Use the precise address format endorsed by the country's postal service.
Sign your paper version letter. If it's electronic, type your name.
Order of Items
Letterhead (sender's information)
Date—it can be aligned with either the letterhead or the recipient blocks
Subject line (optional)
Opening / introductory paragraph
Closing / concluding paragraph
Closing salutation block
I am interested in the __________ position advertised in/on _______________.
I wish to apply for the post of __________ which you advertised in/on __________.
I am writing in response to your advertisement posted in/on __________ for the job of __________.
I would like to apply for the position of __________.
I am writing to learn about any job openings with your organization in __________.
I would like to be considered for the position of __________.
I am especially interested in this job since __________.
I would like to work with your organization, in order to __________.
I would like to point out __________.
My strengths are __________. // I am skilled in __________. // I have an aptitude for __________.
I am well suited to the position because __________.
My qualifications / skills appear to be well suited to your organization's needs.
My area / field of expertise is __________.
During my time as __________, I furthered my knowledge of __________.
During my time as __________, I improved my skills at __________.
As you can see from my enclosed resume, my experience and qualifications match this position's requirements.
I would welcome the opportunity to discuss further details of the position with you personally.
I look forward to an opportunity to speak with you in person.
I look forward to meeting with you at your earliest convenience.
If you require more information, please do not hesitate to contact me.
I am available for interview on __________.
I look forward to the opportunity to personally discuss why I am particularly suited to this position.
I would like to thank you for considering me for this position.
When writing your letter, avoid repetition. You'll also want to avoid the following phrases:
I am a perfectionist.
My only weakness is that __________.
I am a multi-tasker.
I would be interested in learning the pay / salary for this position.
I am creative.
Cover Letter Outline
This outline of a cover letter should help you with your paragraph content: